What documents are required for updating data in BT units for legal persons?

The process of updating a company's data is done through its legal representative, identified by ID.

Depending on the type of business, the following documents are required 📑 for updating data in BT agencies:

Resident companies (Limited Liability Companies, Joint Stock Companies, General Partnerships, Limited Partnerships, Limited Partnerships Limited by Shares, European Partnerships based in Romania):

➤⠀Latest updated memorandum and articles of association showing the persons who manage the company/control the company/are the beneficial owners of the company

➤⠀The last document appointing the persons with power of attorney over the accounts, if not stated in the Memorandum of Association

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Electronic extract from the ONRC or Certificate from the ORC or other legal register issued no later than 30 days before the documents are submitted to the Bank for updating the data. The certificate must contain all the identification data of the company, representatives, partners/shareholders (if applicable), registered office, working points, information on the share capital, the distribution of shares/shares, the form of organisation of the company.

➤⠀In the case of joint stock companies, if no updated information on shareholders is available at the ONRC, an extract from the Register of Shareholders, issued by the registry company and not older than 30 days, containing the current composition of the shareholding structure, shall also be submitted

➤⠀The certificate issued by RECOM can be brought by the customer or requested by the bank when the customer comes to the establishment

➤⠀Single form signed by the legal representative

Family businesses, sole proprietorships and authorised natural persons:

➤⠀Certificate/extract from the ONRC issued no later than 30 days before the submission of the documents for updating or proof of registration in another legal advertising register (if the client is not registered with RECOM)

➤⠀The last document by which the persons with rights on the accounts are empowered.

➤⠀Valid identity documents for PFA holders/agents

In the case of clients - medical professionals (doctor's offices, medical assistant, individual medical offices, pharmacists, physiotherapist, midwife, dentist, etc.) the update can be done based on:

➤⠀Document (address, certificate, annual opinion, etc.) issued by the professional body/college competent to authorise those entities, scanned in the RECOM document area of the enrolment application. The document must contain the identification data of the entity and certify its operation for the current year in which the update is made. A certificate will be requested only if the entity is also registered with the Trade Register.

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Public administrations:

➤⠀Address from the respective institution or higher authority containing the identification data of the respective entity and certifying its operation for the current year in which the update is made

➤⠀Act of appointment of the legal representative (if not on file)

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Example:

School Inspectorate:

➤⠀Address from the Authority/Institution containing the identification details of that entity and certifying its operation for the current year in which the update is made

➤⠀Act of appointment of the legal representative (if not on file)

➤⠀Documents showing proxies, delegates

➤⠀Valid identity documents for legal representatives, authorised representatives, delegates, beneficial owners

➤⠀Single form signed by the legal representative

Police Inspectorate:

➤⠀Address from the respective authority containing the identification data of the respective entity and certifying its operation for the current year in which the update is made

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Military units:

➤⠀Address from the respective authority containing the identification data of the respective entity and certifying the operation for the current year in which the update is made

➤⠀Act of appointment of legal representative (if not on file)

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, authorised representatives, delegates, beneficial owners

➤⠀Single form signed by the legal representative

Public schools:

➤⠀Address from the respective institution containing the identification data of the respective entity and certifying its operation for the current year in which the update is made 

➤⠀Act of appointment of the legal representative (if not on file)

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative 

Individual law firms or associations of lawyers

➤⠀A certificate or address issued by the Bar Association for the current year in which the update is made, containing a mention of the legal functioning of the office in question or confirmation/proof of registration in the registers/board specific to the profession

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Copies of the identity documents of the company's beneficial owners if these have not been provided to the bank/ are no longer current and have been renewed;

➤⠀Single form signed by the legal representative 

Mediators:

➤⠀A certificate/letter issued by the Mediation Council for the current year in which the update is made, containing a mention of the legal functioning of the office in question, or confirmation/proof of registration in the specific registers/board of the profession

➤⠀The last document by which the persons with rights on the accounts are empowered

➤ Valid identity documents for legal representatives, authorised representatives, beneficial owners

➤ Single form signed by the legal representative

Insolvency practitioners: SPRL, IPURL, UNPIR: (insolvency practitioners)

➤⠀A certificate/address issued by UNPIR (Union of Insolvency Practitioners) for the current year in which the update is made, containing a mention of the legal functioning of the office in question, or confirmation/proof of registration in the specific registers/board of the profession 

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative 

Bailiff Offices:

➤⠀A certificate/letter issued by the Chamber of Bailiffs for the current year in which the update is made, containing a mention of the legal functioning of the office in question or confirmation/proof of registration in the specific registers/board of the profession

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Individual/Associated Notary Offices:

➤⠀A certificate/letter issued by the Chamber of Notaries Public for the current year in which the update is made, containing a mention of the legal functioning of the office in question or confirmation/proof of registration in the registers/board specific to the profession

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Individual architects offices:

➤⠀A certificate/ address issued by the Romanian Union of Architects for the current year in which the update is made, containing a mention of the legal functioning of the office in question or confirmation/ proof of registration in the specific registers/ register of the profession

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Veterinarians/veterinary practices:

➤⠀A certificate/address issued by the Romanian College of Veterinary Surgeons for the current year in which the update is made, containing a mention of the legal functioning of the office in question or confirmation/proof of registration in the specific registers/board of the profession

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Legal expert

➤⠀Authorisation as a forensic technical expert issued by the Central Office for Forensic Expertise of the Ministry of Justice endorsed for the current year in which the update is made issued or Certificate/Address issued by the competent authority for the current year in which the update is made

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Psychological practice

➤⠀Averifia/ Adreăa/ Avis issued by the College of Psychologists for the current year in which the update is made, certifying the legal operation, the identification data of the respective entity

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative 

Insurance/reinsurance brokers

➤⠀Address / Operating licence for the current year in which the update is made issued by the Financial Supervisory Authority

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Accounting experts

➤⠀Membership card/membership card or certificate issued by CECCAR for the current year. For situations where the validity of documents is extended, please check the deadlines on the website https://ceccar.ro/ro/;

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Authorised Translator / Interpreter - only for those authorised by the Ministry of Justice

➤⠀A certificate/address issued by the Ministry of Justice for the current year in which the update is being made, containing a mention of the legal operation of the office in question or the authorisation to practise issued by the Ministry which is still valid

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Embassies, consulates, official representations

➤⠀Act of appointment of the legal representative

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Associations and foundations

➤⠀Last updated constitution and/or minutes with the current composition of the Steering Committee

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Associations Sports associations established under Law 69/2000 (Physical Education and Sport Law)

➤⠀Sports identity certificate together with any other document proving the legal existence of the sports association. If the sports association is constituted according to the statutory documents, in accordance with Ordinance 26/2000 on Associations and Foundations, please refer to the section on Associations/Foundations.

➤⠀The last document by which the persons with rights on the accounts are empowered

➤ Documents showing the authorised representatives, beneficiaries, delegates

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Owners' associations 

➤⠀The minutes of the General Assembly with the composition of the Executive Committee (signed by all participating owners);

➤⠀The convening notice or other evidence of the convening notice, including for the General Meeting prior to the reconvened General Meeting. In the case of reconvened meetings, both the original and the second convocation are required

➤ In addition, the following documents will be requested if they are not on file:

❶⠀Last updated Memorandum and Articles of Association

❷⠀Documents showing the authorised representatives, delegates

❸⠀Valid identity documents for legal representative, beneficial owners

Trade union 

➤⠀Extract from the Court Registry / Extract from the Special Register of the Court Syndicates, not older than 30 days from the time of submission for updating at the Court

➤⠀The last document by which the persons with rights on the accounts are empowered

➤⠀Valid identity documents for legal representatives, proxies, beneficial owners

➤⠀Single form signed by the legal representative

Non-resident legal persons

➤⠀Certified copy of the last company's articles of incorporation (in the official language and in Romanian - certified translation)

➤⠀Translated certificate, not older than 30 days in certified copy or in electronic format from the Register of Companies of the country of residence, specifying the shareholding, company representatives, registered office, share capital, etc. Depending on the issuing country, the documents must be submitted apostilled/supersigned.

➤⠀ Up-to-date entity documentation evidencing ownership structure/ beneficial owners/ legal representatives. For evidence of the ownership structure and identification of beneficial owners, the documents referred to in this material and in the Instruction for Identification of the Beneficial Owner should be considered

➤⠀The last document by which the persons with rights on the accounts are empowered

➤ Valid identity documents for legal representatives, authorised representatives, beneficial owners

➤ Single form signed by the legal representative

Parishes/ Churches/ Religious cults

➤⠀Address/certificate from the respective Church/religious cult, attesting the validity of the leader's mandate or its reconfirmation. Verify that the leader's mandate is current/current at the time of updating the data.

➤⠀Documents showing proxies, delegates

➤ Valid identity documents for legal representatives, authorised representatives, beneficial owners

➤ Single form signed by the legal representative

Political parties

➤⠀Latest updated constitution/ minutes with updated Executive Committee membership

➤⠀Extras not older than 30 days from the Register of Political Parties containing updated information with the management of the entity according to the last constitutive act or minutes

➤ Act appointing the legal representative

➤ Tax registration certificate 

➤ Documents showing the authorised representatives, delegates and persons with operating rights on the account

➤ Valid identity documents for legal representatives and beneficial owners

➤ Single form signed by the legal representative 

Companies in insolvency, bankruptcy, liquidation, reorganisation

➤⠀Updated articles of association

➤⠀The court decision by which the syndic judge has ordered the opening of insolvency proceedings and the insolvency administrator/liquidator has been appointed and the obligation of the debtor/solicitor/liquidator to open the single liquidation/insolvency account

➤ Notification to the insolvency administrator/liquidator of the opening of insolvency proceedings, including a request to open a single insolvency account

➤ The power of attorney given by the receiver/judicial liquidator regarding the persons authorised to carry out transactions on the account

➤ Identity documents of representatives who sign documents with the bank, persons authorised to hold the account, beneficial owners and delegates

➤ Certificate not older than 30 days / Online extract issued by ONRC